Course Scenario
Presently, your multinational organization uses steel at locations across the U.S. and globally with operations in Mexico, Russia, India, and China. Your boss is tasked with developing a global Request for Proposal (RFP) for gathering and comparing steel suppliers. In preparation for the RFP, he has tasked you with building an internal data collection tool to identify key questions to include within the RFP. The purpose of your survey is to identify all key information that is needed for the RFP, and the data collection tool will be sent to managers across the U.S. and globe. The data collection tool is a survey administered through email. Furthermore, the tool must contain a maximum of 10 questions and include the following:
Cost
Volume
Locations
Safety
Instructions
Your job is to complete the RFP template for the execution of the data collection tool. The RFP needs to include milestones, key events associated with creating data collection tool, and corresponding dates. You will also need to create templates supporting the project plan, including an action list, meeting minutes, and a risk management tool with strong supporting evidence. The time allotment from start to finish for this project by your boss is three months.Â
Project Phases and Milestones:
Project Initiation (Week 1 – Week 2)
Define project scope, objectives, and stakeholders.
Identify project team members and their roles.
Develop a project charter.
Requirement Gathering (Week 3 – Week 4)
Work with stakeholders to identify specific questions for the data collection tool.
Determine the data format and structure for efficient analysis.
Create a draft of the data collection tool questions.
Survey Development (Week 5 – Week 6)
Finalize the list of questions to be included in the survey (maximum of 10).
Design the survey layout and format.
Develop and test the survey tool.
Template Creation (Week 7 – Week 8)
Create standard templates for project management, including:
Action list template
Meeting minutes template
Risk management tool template
Internal Testing and Review (Week 9 – Week 10)
Conduct internal testing of the data collection tool and templates.
Gather feedback from stakeholders and make necessary adjustments.
Documentation and Training (Week 11 – Week 12)
Prepare detailed documentation on how to administer the data collection tool.
Provide training to managers on using the tool effectively.
Finalize all project deliverables.
Key Events:
Project Kickoff Meeting (End of Week 1)
Introduce the project to the team.
Discuss roles and responsibilities.
Set expectations for the project.
Question Review Workshop (End of Week 4)
Review and finalize the survey questions with stakeholders.
Template Review Meeting (End of Week 8)
Review and finalize the project templates with relevant team members.
Internal Testing and Review Session (End of Week 10)
Conduct a review session to identify and address any issues with the data collection tool and templates.
Training Session (End of Week 12)
Conduct training sessions for managers on how to use the data collection tool and project templates.
Explanation:
IN THIS STEP I HAVE PROVIDED THE PROJECT PHASES AND MILESTONESÂ
Corresponding Dates:
Project Start Date: [ any prefrable  Start Date]
Project End Date: [any prefrable  End Date]
Request for Proposal Template
RFP (project name)
Proposal Due
by: (Date)
(Company
Name)
Project Overview:
Project Goals:
•
•
•
Goal
Goal
Goal
Scope of project:
(Describe project in greater
detail)
Current Roadblocks or
barriers to success:
•
•
•
Roadblock
Roadblock
Roadblock
Evaluation Metrics and
Criteria:
•
•
•
Criteria #1
Criteria #2
Criteria #3
Submission Requirements:
•
•
•
Requirement #1
Requirement #2
Requirement #3
Project Due By: (Date)
Budget:
(Amount)
